Dirty Dozen on Budgeting for the V6 Video Race

1. To use the budget to secure needed items for the video race in a timely and efficient manner.

2. Visions Staff because they may be crucial in securing props for free or low price, therefore saving money in our budget and they are responsible for approving how we spend our budget on t-shirts, dye, etc.

3. The deliverables of this step in the video race preproduction would be securing items needed for participating teams in the Video Race.

4. The tentative budget is $250 to be spent on T-shirts, dye, bandanas, prizes, and potentially props for the upcoming video race.

5. It will take a couple days for the shirts to ship and be delivered, and possibly one or two additional days needed for extra item shopping trips. The time interval in which we need to accomplish this task is during our production phase, from March 1st-28th.

6. We need to acquire shirts, bandanas, dye, prizes, and props. In order to successfully spend our budget wisely, we must practice time management while we also track our expenditures via spreadsheets.

7. Potentially sponsorships that could fund our cause and help us expand our budget so we can afford nicer items.

8. The people responsible for this task are Devon and Aedan, this year's Video Race Co-Coordinators. They need to create a spreadsheet so that they can develop a budget proposal prior to shopping for items.

9. March 20th- Order T-shirts (Registration will begin in early March, and we are hopeful that by this date we will have a general idea of how many participants we will need to buy shirts for)
March 21st - Buy dye and bandanas
March 22nd - Buy props if staff can't provide them and prizes for the Video Race
March 23rd - The shirts arrive
March 24th- Get shirts as well as prizes ready

10. The risks are dividing the budget unevenly, not securing our materials in time for the festival, or underestimating our expenditures or amount of materials needed.

11. Aedan and I will communicate via calls (if urgent), text messages, or email (if necessary). We consistently stay in contact in order to stay on the same page and to develop a detailed plan and schedule.

12. We will know that the project was successful if we acquire all the materials we need in a timely fashion and if we satisfy the needs of our participants.